Support Staff Position (non-exempt)
Position TitleSite Coordinator - Woodland Hills (2 Part-time 20/hrs week positions available)
DepartmentWoodland Hills Campus
Salary ($US) and BenefitsSalary Range: $16.77 - $18.00
MissionPosition 1 Shift: Monday-Thursdays 2pm-6pm, some Saturdays and week-day morning hours depending on campus schedule.
Position 2 Shift: Monday-Thursdays 6pm-10pm, some Saturdays and week-day morning hours depending on campus schedule.
Basic FunctionUnder the direction of the Director of the Adult Degree Evening Program, this position will provide customer service to adult and graduate students, faculty and staff, as well as with other visitors to the campus, while taking a lead role in the maintenance, safety, and operations of this facility ensuring an effective, smooth operation of the Campus. This position will entail working weekends, evenings, and is a non-traditional work schedule.
Representative DutiesPlan and coordinate the maintenance, safety, and operations of the facility; communicate with the property manager regarding building repairs, security, parking, custodial services, and other matters as needed; communicate with vendors and contractors regarding repairs or services. E
Offer customer service to inquiries from students, faculty, and staff, as well as other visitors by giving accurate and timely verbal and written communication. E
Assist students by fielding questions regarding registration, money owed, schedule of classes, units earned, and related matters; and provide referrals to appropriate on-campus contacts. Provide copies of information as needed. E
Assist and serve as an on-site University representative to outside rental groups utilizing the Campus for specific seminars, retreats, meetings, and training sessions. Lend support to each to ensure satisfaction with both the Campus and services provided. E
Perform a variety of clerical activities including place and receive phone calls and emails; schedule appointments, take messages or route to appropriate faculty or staff; photocopy various materials; answer questions regarding the Campus; pick up and distribute mail as appropriate; send and receive fax transmittals. E
Coordinate building safety and security measures by monitoring those entering the Campus, learn about specific life safety systems and perform periodic tests of emergency equipment, and coordinate building evacuation when necessary. Patrol building interior to ensure various areas are open and/or secured as appropriate. Administer building security systems, including cameras and door alarms and ensure that building entrances and exits are secured at the end of the day. E
Assure safe and proper cleanliness of rooms; clean and re-arrange classroom furniture as needed. E
Prepare and maintain records and reports related to assigned activities; maintain a filing system and update files as needed. E
Operate a computer and other office equipment as assigned; operate and perform minor repairs on assigned audio-visual equipment. E
Schedule additional class meetings for instructors or students. E
Attend a variety of meetings as assigned; assist with orientation meetings and advisement sessions as requested. E
Assist instructors and students with all audio-visual equipment including the computer, Internet, and projectors. E
Perform administrative support and other duties as assigned.
Knowledge OfCampus policies and procedures.
Methods of maintaining the facility in proper condition.
Programs offered at the Campus as well as on the main campus at CLU.
Operation of a computer and applicable software applications (Microsoft Office, Adobe)
Operation and maintenance of printers
Operation and maintenance of assigned audio-visual equipment.
Operation and maintenance of the copy machine
Ability ToInterpersonal skills using tact, patience, and courtesy; excellent customer service
Oral and written communication skills.
Create and maintain reports.
Understand database systems.
Organize and handle multiple tasks simultaneously.
Answer telephones and greet the public courteously.
Establish and maintain cooperative and effective working relationships with others (including faculty and students).
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Plan and coordinate the maintenance and operations of the facility.
Assure safe and proper cleanliness of rooms.
Perform a variety of clerical activities.
Work independently with little direction; be able to take initiative in getting work completed.
Education and ExperienceAny combination equivalent to a bachelor’s degree in Business Administration or related field, and preferably, experience managing an office or off-site facility.
Lifting, carrying, pushing, or pulling light objects.
Sitting or standing for extended periods of time.
Seeing to inspect facility conditions.
Hearing and speaking to exchange information in person and on the telephone.
Bending at the waist, kneeling, or crouching.
Dexterity of hands and fingers to operate a computer keyboard.
Application ProcedureCompleted Application Packet includes:
• CLU Application
• Cover letter outlining your qualifications for this particular job
Only complete packets will be forwarded to the search committee. Please submit your cover letter and resume by email to firstname.lastname@example.org, or mail to:
California Lutheran University
Human Resources, MC1100
60 W. Olsen Road
Thousand Oaks, CA 91360
California Lutheran University is an equal opportunity employer. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.